Why use our Meetings & Events Team?
Jeff Kramer Travel saves clients on average 15-20% of their total meeting budget through superior negotiating skills and leveraging buying power.
Our team handles all meeting details from site selection through post-meeting billing reconciliation which allows you time to focus on motivating your sales force or entertaining your customers rather than being concerned that the audiovisual equipment is set up properly.
More Effective Meetings
Our online registration and housing tools will increase the satisfaction of your attendees and minimize unnecessary expenditures due to poor inaccurate attendee information.
What we Provide
- Availability of preferred dates
- Size and adequacy of space
- Budget/Flexibility to build a package
- Location of venue city/destination
- Flexibility of physical space
- Food and Beverage Program
- Proximity to airport and public transportation
- Recommendation of friend/colleague
- Specific request of end-client
- Speaker Coordination
- Exhibit Management
- Name Badge Preparation
- Brochure Creation
- Financial Revue
- Web Site Coordination
- Meet & Greet Services
- Dues & Event Billings
- VIP Arrangements
- Develop a meeting budget and provide strategies for conference/convention promotion
- Negotiate rates and services with all suppliers including hotels, cruise ships, airlines, production companies and ground transportation
- Provide Site Inspection to insure quality results
- Create and design printed meeting materials
- Manage registration by your choice of online, fax, or phone
On-site Meeting Execution:
- Provide on-site manager and assistants if necessary
- Staff client hospitality desk throughout meeting for general attendee registration and assistance.
- Manage all program details on-site i.e. food & beverage guarantees, function space, audiovisual requirements and all outside group activities
- Reconcile all vendor payments
- Provide client with a final accounting of budget vs. actual
- Conduct attendee satisfaction surveys if requested